Fairmont Component   (updated March 2011)


In March 2005, the Johnson City Schools Family Engagement Core Team took the initiative in developing a first draft of a system wide plan for family involvement. The core

team was made of staff members who had participated in a state wide family engagement training workshop throughout the spring. After creating an initial framework based

upon the requirements of NCLB (No Child Left Behind), the plan was presented to groups of principals, teachers, parents, and board members for feedback and revision. On

September 19, a draft of the Family Engagement Plan was evaluated by the system wide Family and Community Advisory Council. Using input from this evaluation, the core

team finalized the plan. The plan was then disseminated to school principals at the September 27 Administrative Meeting. In addition, the plan will be shared with other school

system stake-holders as well as posted on the school system’s web site.

The Fairmont Family Involvement Plan is considered a living document and will be annually reviewed and updated as needed. Updated versions of the plan will be presented to

the PTA Council and PTA presidents for input and will be posted on the system's web site.



The Johnson City Schools Family Engagement Plan was developed to:

·  Support Goal Four of the Board of Education’s Long Term Plan as well as the system's Tennessee Comprehensive System wide Planning Process (TCSPP)

·  Support the learning goals found in the Consolidated Federal Projects Application

·  Create a common vision of family engagement and the resources needed to sustain that vision

·  Increase and improve the level of family involvement in our students’ education.

·  Comply with Tennessee state law (public chapter 154)



Component 1:  Fairmont Elementary is committed to involving families in policy development. (Note: this component supports TPIS Standard5: sharing power.)


  1. Parents will have an opportunity to discuss and provide input through PTA Council and the monthly PTA president luncheons.
  2. Parents will be represented on Fairmont's site-based council (including all Title I Schools) and will be involved in the development of the parent plan and the TSIPP.
  3. Parents will be represented on the system's Tennessee Comprehensive System wide Planning Process (TCSPP) core team
  4. Fairmont will develop a parent/school compact as part of its parent involvement plan.  This compact will describe how parents, staff, and students will share the responsibility for improved student academic achievement.
  5. Parents and educators will have the opportunity to provide input through surveys and through postings on the system’s web page
  6. Cultural, economic, language, and demographic issues will be given attention through the selection of focus groups and advisory councils and committees
  7. The school will provide parents of English Language Learners the opportunity to provide input an annual community meeting


Component 2: The Fairmont Elementary Family Engagement Plan includes technical assistance and plan support for effective family engagement. (Note: this component

supports TPIS Standard 2: communicating effectively)


  1. Parents will  be notified of the Fairmont Parent Involvement Plan in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand.
  2. Fairmont has convened an annual parent meeting to inform parents about the school's parent involvement programs and right of parents to be involved..
  3. Workshops for parents are scheduled at Fairmont and  through the "Resource Central" (previously known as the Teacher Center)
  4. Assistance is provided to parents in better understanding state standards (content as well as achievement), local assessments, and how to monitor a child's progress and work with teachers to improve student achievement.
  5. Title I and the PTA Council co-host an annual program "Looking into our Schools" to provide information regarding federal programs and expenditures and to collect feedback from parents
  6. School newsletters are sent home on a regular basis and contain information regarding school programs including report cards, test results, new programming options, and suggestions for parents to become involved in their child’s education
  7. The district report card and other key sources of information regarding academic assessment and expected student proficiency levels are linked to the district web site and to each school's web site.  Report cards and school assessment results are sent home each midterm and 9 week term at Fairmont.  Formal conferences are scheduled twice a year according to policy and anytime as needed by parents and teachers.
  8. Curriculum/courses of study may be accessed by a link from the district web site to the state department web site.
  9. A computer with access to the internet and email will be made available to parents in the "Family Depot" section of "Resource Central".
  10. Parents will be provided opportunities for regular meetings relating to the education of their children and as appropriate participate in decisions relating to the education of their children.
  11. Title I parent involvement activities will be coordinated with parent involvement activities of other programs such as: Even Start, preschool, and ESL programs.

Component 3: The Fairmont Family Engagement Plan supports clearly articulated goals for extent and type of family engagement.  (Note: this component supports TPIS Standard 1: welcoming all families into the school community.)


  1. A variety of planned, goal oriented programs will be organized and implemented to engage all parents in their children’s education in one or more of the following categories:

a. parenting (strategies to promote effective parenting practices at home)

·        Parent workshops through Resource Central, Heroes’ Grant and school site opportunities like AR overview, Math Make and Take, Know Your Numbers and Reluctant Reader Symposiums

b. communicating (strategies to promote positive school-home communication )

·        Monthly Beeline newsletter, daily folders and student trackers, grade level weekly folders, PTA newsletters, School Phone Messenger System, Quia sites for every teacher, Special Area News, and school web site

c. volunteering (opportunities for parents to volunteer or be an audience at school)

·        Individual class volunteers, PTA volunteers, Field Day, Book Fair, Fall Festival, Family Night, PE Challenge and After School Program Volunteers

d. learning at home (learning activities to involve parents with students at home)

·        Daily Reading Buddy Bags in Kindergarten and First Grade, Homework Helpers, student trackers and student Planners, Resource Central Sessions, and Fairmont’s monthly Title I parent event sessions

e. decision making (opportunities to engage in decision making, governance, and advocacy roles at both the school and system level)

·        Parent surveys, Site Base team representation, PTA Board, Parent e-mails, Parent Open House dialogue, parent conferences

f. collaborating with the community (activities/events that foster school-community partnerships)                  (NOTE: the link to student achievement and the importance of providing activities in each of the above categories is derived from Joyce Epstein’s research at Johns Hopkins University.)

·        Milligan College Advisory Counsel, Foster Care Review Board, Coalition for Kids Meetings, ETSU Education Department Faculty Counsel, School Board/Community Brown Bag Lunches, Hands-On Museum, Johnson City Transit, and Chamber of Commerce Partners in Education.


  1. Fairmont school will offer a flexible number of meetings (mornings as well as evenings.)  Open House and Orientations are set for both mornings, evenings and afternoons on student half days, Conferences are held to meet parent needs or work schedules.  Morning and Evening parenting workshops have been held.
  2. Reasonable support for parent involvement activities will be provided per parent request (i.e. transportation, interpreter, etc.)
  3. To the extent practicable, opportunities will be provided for full participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children.
  4. Sign-in sheets and other forms of documentation will be kept on file and reviewed annually to assess parent participation in system and school activities in each of the six areas.


Component 4: The Fairmont Family Engagement Plan provides for an evaluation process to promote continuous improvement of the engagement of all families.


  1. Annual surveys will be conducted to identify barriers to greater participation; to design more effective strategies, and to revise, if necessary, the parent involvement plan
  2. Survey results will be analyzed to measure the effectiveness of the plan and to secure input regarding modifications in future practices
  3. Measurable goals for increasing the level and quality of family involvement are required as part of every school improvement plan
  4. The system wide Family and Community Advisory Council will use the Family Friendly Schools-District Family Policy Assessment and Development (rubric) to evaluate the system wide Family Engagement Plan


Component 5.  The Fairmont Elementary Family Engagement Plan requires family engagement.


  1. Fairmont Elementary will develop a Family Engagement Plan annually that is developed jointly with parents, agreed on with parents, distributed to parents, and submitted as an annual update of the plan to the district office.
  2. Fairmont will conduct an annual parent survey regarding the family practices provided at each school site and submit the survey results to the district office.
  3. Fairmont will set a goal for family engagement for each major strategy.
  4. Fairmont will submit their plans to the central office for review and evaluation.


Component 6: The Fairmont Family Engagement Plan includes procedures for parents to access and understand course of study or curricular materials as well as Federal, State, and local standards.  (Note: this component supports TPIS Standard 3: supporting student acess.)


  1. The district web site will contain a link to the Tennessee State Department of Education where the state curriculum for each grade level and subject area can be accessed
  2. Progress indicators on elementary report cards will be aligned with state standards.
  3. The textbook adoption process will provide an opportunity for potential textbooks to be reviewed by parents and the community
  4. The current resource known as the "Teacher Center" will be renamed the "Resource Central" and will have specific activities and materials set aside for the involvement of families
  5. The Johnson City Schools' Tennessee Comprehensive System wide Planning Process (TCSPP) document (including learning goals and action steps) will be posted on the school system website, and each school's TSIPP will be posted on the school web site.
  6. Fairmont’s Open Library and Summer Reading Program allows for parents to use and give feedback concerning all trade and library books.


Component 7: The Fairmont Family Engagement Plan encourages the support of district involvement in positive parenting skills.  (Note: this component supports TPIS Standard 4: speaking up for every child.)


  1. Parenting workshops will be offered through Fairmont , "Resource Central", at the school site, in coordination with the Heroes’ Grant, Family/School Coordinator visits, Preschool Home Counselor and an annual special education conference
  2. Parenting programs such as "STEP" and "Passport to Success" will be provided on an annual basis
  3. "Resource Central" will provide a variety of parenting materials for review and checkout
  4. Materials and training are provided to help parents work with their children to improve their achievement, such as literacy training and using technology to foster parental involvement
  5. Fairmont’s extensive after school tutoring and homework programs will be provided to improve student homework and achievement
  6. Parents will receive phone calls to confirm student absences and to encourage better student attendance; a letter will be sent home once a student has accrued five unexcused absences; each school should develop attendance incentives
  7. The HEROES grant will provide parent support strategies including but not limited to the preschool home visitor program.
  8. Fairmont has reward programs to acknowledge good character and good student behavior (i.e., Character Counts, Student Honors Assemblies each nine weeks and Honor Days at the end of the year, daily “Who Made Fairmont Great” announcements)


Component 8: The Family Engagement Plan incorporates family involvement in decision making and governance.  (Note: this component supports TPIS Standard 5: sharing power.)


  1. Fairmont’s staff members are friendly towards, respectful of, and helpful to all families
  2. Fairmont Elementary will have family representation on the site-based team.
  3. Fairmont and district have several ways of listening to parents and engaging them in two-way communication (for example, giving time at Board meetings, holding open forums, site base input, PTA board representation, conferences, grade level meetings and providing ways to give input on the district web site)
  4. Fairmont parent representatives will serve on the system wide Even Start Advisory Council, the Voluntary PreK advisory council, the 21st Century advisory council, and the Family Resource Center advisory council.
  5. Parent representatives will serve on Fairmont’s School Improvement Planning Process (SIPP) team as well as on the system's Tennessee Comprehensive System wide Planning Process (TCSPP) core team.  Parents are also represented each time the John City Schools Board of Education updates its five-year plan.


Component 9: The Fairmont Family Engagement Plan supports professional development to build

the capacity for family engagement.   (Note: this component supports TPIS Standard 3: supporting student access.)


  1. Professional development in the area of family engagement will be provided to all Fairmont staff members.
  2. The Fairmont staff will be educated in the value and contributions of parents, in working with parents, and in building ties between parents and schools.
  3. Fairmont families will have opportunities to be included in family engagement training.
  4. Fairmont will be supported by the district office in planning/implementing family engagement activities for the purpose of improving student achievement.


Component 10: The Family Engagement Plan specifies budget and funding for family engagement.


  1. Fairmont and district have adequate staff and resources to implement the family involvement standards
  2. District and Fairmont Title I and site-based budgets will reflect a commitment to the effective development, implementation, and evaluation of family engagement programs including but not limited to the following:

· System wide Spanish interpreter

· "Resource Central" workshops and materials

· System and school level newsletters and other publications

·        Monthly family engagement opportunities

·        Staff development aligned with the school improvement plan


  1. "Resource Central" will serve as a clearinghouse to gather best practices, ideas, materials, new approaches, research, and other program information in order to help schools improve family involvement programs.
  2. Fairmont will designate at least 1% of the Title 1 A budget for parent involvement activities.
  3. Fairmont has a Home/School Coordinator, funded through Title I to facilitate family engagement activities and to serve a resource to families in linking them to community resources and opportunities.


Component 11:  The Fairmont Family Engagement Plan encourages families and school staff to work together with community members to connect students, families, and staff to expanded learning opportunities, community services, and civic participation. (Note: this component supports TPIS Standard 6: collaborating with community.)


  1. Partnerships between schools and community organizations will be encourages including but not limited to Boys to Men, Coalition for Kids, Girls Inc., Boys and Girls' Club, and the Family Resource Center at Keystone.
  2. Parent involvement strategies are coordinated with parent involvement strategies of other programs, such as Even Start, Family Resource Central, Youth Empowerment Initiative, and Title III.
  3. Fairmont School's parent involvement plan is made available to the local community and updated to meet the changing needs of parents and the school.


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