Fairmont Elementary School

Comprehensive Communication Plan

Goal: To expand and continually improve communication with students, their families, community, and stakeholders of Fairmont to enhance involvement and participation.

Action/Tasks	Tools/Method	Person(s) Responsible	Completion Date	Measurement
School Beeline	School Newsletter with monthly calendar, “Beeline”	Thacker, PTA, McGill, Reynolds, Hughes	First School Day of each month	Number of Newsletters Sent
Classroom and Special Area Newsletters	Personalized school Tracker, Daily Folders, Weekly Class Newsletters	ALL Teachers	Weekly and Daily	Parent surveys, student, input, community response
Parent/Teacher Conferences	Conference Schedule and Parent/ Teacher Conference Cards	Individual Classroom Teachers	Fall and Spring each year (others as needed)	Conference Cards/Permanent Records
Family Engagement Monthly Activities	Title I Family Engagement	Hughes, Sowers, Anderson, McGill	Each month	Number of parents attending and surveys
Interactive/Updated School Web Site	Home Page from JC Schools	Reynolds	Ongoing	Number of “hits” on web site, responses
PTA Board/Committees/Meetings/Sponsored Events	Membership Participation	PTA Board and school staff	Ongoing	Number of participants, minutes disbursed to all parents
Family/Student Handbook	Available on School Website, hard copy for each student, and a new DVD version	McGill	Yearly in June/DVD version to be completed August 2008	Number of Parent/Student Responses, Number of handbooks disbursed
Surveys for Parents, Families, Community Stakeholders	On-line and Paper	Central Office and School Administration	Spring each year and after family engagement activities	Number of Surveys completed with results communicated in Beeline and on website
Classroom Quia Sites	On-line activities, newsletters, e-mail addresses	Classroom Teachers	Spring ‘07	Number of “hits” on classroom website
Suggestion Box in Cafeteria and Electronic Suggestion Box for students/families	Brief Input Form/Fairmont website	Becky Reynolds, Carol McGill	Ongoing/Electronic Suggestion Box to be completed August 2008	Number of forms received, topic presented at Site Base for implementation, noted in Site Base minutes
Concerns Input Response Procedure	PTA Board/Input Form/Site Base Rep./Principal/PTA mailbox	McGill	Ongoing	Formal and informal Surveys; Input

Goal: To improve communication within the Fairmont administration, faculty, staff, and Central Office administration to provide the best education for all students.

Action/Tasks	Tools/Methods	Person(s) Responsible	Completion Date	Measurement
Weekly Communication with faculty/staff	“Weekly Update”	McGill	Ongoing	Number of copies sent each Monday, effective response
Site Base Information Disseminated	Monthly meeting notes/minutes	Secretary-Anne Priester	After each meeting	Number of copies of minutes circulated
Suggestion Box in Mail Room for Staff and an Electronic Suggestion Box	Input form/Box in mailroom/Electronic Suggestion Box will be available on school website	Becky Reynolds, Carol McGill, Site Base Chairperson	Ongoing/Electronic Box to be completed by August 2008	Number of suggestions received and method for considering suggestions at Site Base. This will be included in Site Base minutes.
Surveys to Staff (certified and classified)	Paper and on-line	Administration	Yearly in Spring and monthly	Results on-line and in Beeline
Providing thorough and timely information through System Level Mail	Interschool mail/Staff directory/email	ALL	Ongoing	Efficient school performance and response
Providing procedural/policy information to staff	Faculty/Staff Handbook	McGill	June 1, each year	Discussion of handbook each year at first faculty meeting
Concerns Input Response Procedure	Site Base and/or Communication Form to Principal	McGill	Ongoing	Formal and informal Surveys/ Input