1000 North Roan Street Johnson City, TN 37601 (423)434-5249 Fax(423)434-5295
Communication Plan
North Side Elementary
Comprehensive Communication Plan 2009-2010
Goal 1: To continue to nurture two-way communication with North Side and outside stakeholders
|
Actions/Tasks |
Tools/Methods |
Person(s) Responsible |
Completion Date |
Measurement |
|
Designate building level communications person to provide information to central office and serve on communications committee
|
Beginning-of-year staff meeting, appoint representative, monthly feedback to SIT Team |
Sharon Pickering Robert Hyder |
August 2009 -ongoing |
Minutes of meetings
Articles in Insider and Accent |
|
Designate building level media person to notify press of newsworthy events
|
Networking with local media venues, phone calls / requests on newsworthy events |
Connie Rice Valerie Orfield Sharon Pickering |
August 2009-ongoing |
List of media contacts, news clippings, taped news segments |
|
Publish Quarterly School Newsletter |
Student articles, teachers articles, principal article, school news will be formally gathered, edited, and distributed to all stakeholders every nine weeks |
Michelle Thompson Robert Hyder Melissa Whitehead |
October 2009 January 2010 March 2010 May 2010 |
(4) sample newsletters will be collected throughout the year
Parent Survey |
|
Weekly Class Newsletter |
Update parents / stakeholders by publishing weekly grade-level / class newsletters |
All teachers PreK-5 Sharon Pickering |
August 2009-ongoing |
Documentation of Newsletters reviewed weekly by administration, parent complaints documented for poor communication |
|
Annual Student / Parent Handbook
|
Updated yearly and distributed the first week of school to all students / parents |
SIT Team Sharon Pickering |
August 2009 |
Discipline documentation / office referrals |
|
Updated school / teacher websites |
Keep current and vital school information updated on the school web site, develop individual teacher web sites connected to curriculum (QUIA) and news, e-mail links for each teacher |
Technology Committee All Teachers |
August 2009-ongoing |
Web-site hits, parent survey |
|
Report Cards / Mid-Term Progress Reports, Related Arts Progress Reports |
Communicating success and academically at-risk students to parents |
All PreK-5 teachers Sharon Pickering |
August 2009-ongoing |
Written comments from parents on individual reports, signed reports |
|
Identify chain-of-command for resolving issues or concerns with parents |
1.) Talk with child 2.) Talk with teacher 3.) Talk with counselor 4.) Talk with principal 5.) Talk with central office administrator |
All Teachers Connie Rice Sharon Pickering Central Office Administrators |
August 2009-ongoing |
Track calls from central office regarding parent concerns at the school level |
|
Annual Parent-Teacher Conferences / Open House |
Conferences with parents to discuss student progress, large group meeting / grade level meetings to introduce parents to new school year |
All Teachers PreK-5 Sharon Pickering |
August 25, 2009 October 30, 2009 |
PTC Sign-in, Open House sign-in Attendance tracked |
|
Neighborhood Visits |
Faculty groups split up and visit the homes of students in surrounding neighborhoods. We deliver backpacks, school supplies, and answer questions. |
All teachers PreK-5 Related Arts Teachers Melissa Jones |
August bi-annually |
Parent Survey, feedback during visits |
|
Annual Meetings with Community Groups |
The after school programs coordinator / community involvement liaison and the principal meet with each community group that will partner with our school annually to discuss changes to programming etc. |
Sharon Pickering Melissa Jones |
July 2009 - ongoing |
Notes from meetings, sign-in / participation at events
|
|
Monthly Family Engagement Events |
A minimum of one family engagement activity is held for the school community each month. Ex: Family Reading Night, Family Math Night, Open House, Family Movie Night, Fall Concert, Spring Concert, Winter Carnival, Holiday Feast. Parent literature is distributed and communication takes place at each event |
Family Involvement Committee
Donna Sowers Connie Rice Sharon Pickering Marcia Pearson Stacy Wilkins |
August 2009-ongoing |
Sign-in sheets, feedback forms, tracking monthly totals of participants |
|
Stakeholder Suggestion Box |
Suggestion box available on North Side website for parent, student and community feedback |
SIT Team Sharon Pickering |
August 2009-ongoing |
Suggestions will be reviewed and action plans will be developed as deemed necessary by the SIT Team at monthly meetings. SIT Meeting minutes |
Goal 2: To maintain professional and open communication within the building
|
Actions/Tasks |
Tools/Methods |
Person(s) Responsible |
Completion Date |
Measurement |
|
Annual Teacher Handbook |
Yearly communication / updates of policies and procedures relevant to staff
|
Sharon Pickering |
Annually August |
Teacher feedback / survey |
|
Administrative Open Door Policy |
No appointments required to communicate with principal for staff, students, or parents
|
Nina Scott Gloria McClinton Sharon Pickering |
August 2009-ongoing |
Visitors log, staff survey |
|
Weekly Staff Newsletter |
Up-to-date school news / events given to staff at the beginning of each week
|
Sharon Pickering |
August 2009 -ongoing |
Newsletters kept on file for review / documentation |
|
Monthly Faculty Meetings |
Open communication for certified staff, news, updates, professional development, school-wide master calendar with classified staff liaison.
|
All Teachers PreK - 5 Related Arts teachers Sharon Pickering
|
August 2009 -ongoing |
Meeting minutes, agenda |
|
SIT Meetings / Minutes |
School financial, administrative, professional development decisions discussed, minutes distributed and posted, master calendar posted and maintained |
SIT Team Marcia Pearson Claudette Decker |
August 2009-ongoing |
Meeting minutes, Agendas |
|
To distribute changes / notices to staff efficiently (E-mail / Memos) Updated Information WNSN News (mornings) Daily Announcements (afternoons) |
Schedules for special events, pertinent information that needs to be distributed between weekly newsletters
|
Office Staff Sharon Pickering Heather Lawson Johnnie Sue Hawley |
August 2009-ongoing |
Copies of communications, staff feedback |
|
Reporting of student concerns |
Students may verbally or in writing report concerns to:
|
All Teachers Connie Rice Eric Hilton Tonia Kent |
August 2009-ongoing |
Student Survey |
|
Weekly Team Meetings |
Tuesdays / Fridays of each week all grade level and related arts teachers meet to discuss curriculum issues and concerns |
All Teachers Sharon Pickering
|
August 2009 - ongoing |
Weekly Minutes |
|
Media Center Quarterly Newsletter |
Pertinent information regarding the library media center and collaboration with classrooms is included in the monthly newsletter |
Johnnie Sue Hawley Judy Reynolds |
August 2009-ongoing |
LMC Feedback box |
|
Electronic Suggestion Box |
A suggestion box for faculty and staff concerns or suggestions that is available on the school website |
Gloria McClinton Sharon Pickering SIT Team |
August 2009-ongoing |
Suggestions will be reviewed and action plans will be developed as deemed necessary by the SIT Team at monthly meetings. SIT Meeting minutes |
|
Data Information Notebook |
School demographic and academic data will be processed and charts will be made |
SIT Team Sharon Pickering Marcia Pearson |
August 2009-ongoing |
Faculty Survey, forums at faculty meetings |